Job analysis involves a systematic study of each job in the organisation. It aims to find out the content of the job, how the person on the job is performing and also what are the best qualifications needed to perfom the task and the optimum conditions required to get the best out of the person entrusted with the job.
Job analysis is detail scanning of the job to know the duties and responsibilities associated with the job.
Identification of the job enables one to trace different features associated with different jobs and enables fixation of payment
The comprehensive data collected in the analysis becomes the input for movement in the organisation. It enables manpower planning. Recruitment process is simplified on the basis of the work content and suitable candidate scan thereafter be interviewed and recruited.
Job analysis determines the standard level of performance for every job. Training programmes can be formulated to train the employees to imbibe the skills needed to reduce the gap between actual performance and predetermined performance, thereby enabling the organisation to improve productivity and creating a strong platform for employees to grow and to prosper in their jobs.
Performance appraisal can be done when a job analysis is carried out as output in not only the norm to assess the effectiveness and efficiency of employees. Other aspects of the job such as time needed to perform the work, materials saved, excessive use of material deviations from standard track of duties are needed to be judged before rating an employees performance
Job Analysis also helps to reduce internal conflicts between management and employees and enables matching jobs, commensurate authority and responsibility for various jobs so duplication of services and escalating costs can be saved.
Job analysis should be done by expert person having skills to grab all information relating to jobs and also to probe into the employees psychology to know his emotional behaviour The work of job analysis is that of the personnel department. It is often confused with terms like job description, job specification.
Job Description is a written document specifiying duties and responsibilities of a particular jobs.
Job specification is a document specifying personal skills and requirements needed from the employee to make their performance tolerable.
Job Design is the division of total tasks to be carried into identifiable units, departments and divisions.
Job Analysis is a descriptive and lengthy method of gathering relevant facts about the job and its minute details, It is very wide in its coverage. It can be used in day to day operations from systematic planning, improvement and reshuffling of responsibilities duties and provide scope for innovations.